There is no limit to the hassles faced by organizations around the world when it comes to processing invoices. The inevitable delays caused by inefficient and erratic invoice processes can seriously harm the organization's reputation and increase costs unnecessarily. With accounts payable solutions, though, organizations can enjoy a hassle-free process through delegation, digitization, and automation.
It is a fact that multiple business functions are involved in the AP process. Even though the invoice is received by the AP team, it is the business manager who made the expense in the first place who has to sign off on it before it can be processed for payment. This means that AP specialists have the responsibility to not just receive the invoice but send it for approval before finally sending it to the finance team. All of this has to be done seamlessly or there wil be obstacles and delays in processing. AP software helps avoid all these.
With AP automation, invoices are received by the system and matched with existing and historical invoices to ensure that it is not a duplicate. This step in itself is very important as it weeds out duplicates and ensures that fraud does not occur blatantly.
Once this is done, the solution reads the cost centers and sends the invoices out to the right cost center for further approvals. Approvals can be single, two-tier, or multiple-level, and once approvals are done, invoices are routed back to the finance professionals for payments.
All of this happens in a quick and hassle-free manner that allows users to gain the best from the solution and spread their resources optimally. Accounts payable solutions is really a big help for all those involved.